Writing a compelling executive summary can be the difference between the life or death of your project’s proposal. Why? Because it’s the first piece of documentation stakeholders will read before getting your plans approved. As such, executive summaries must provide an overview that can effectively summarize your vision for your project.
An executive summary can be defined as a brief report that highlights the most important items of a project’s plan. It should be able to provide enough detailed information so that readers can quickly and effectively become acquainted with your project’s vision and goals, by summing up the main points. ¡
Executive summaries are an important communication tool for your projects because, by providing the right information to their target readers, they can be responsible for getting projects approved and off the ground.
The purpose of an executive summary is to positively grab the attention of clients and stakeholders mainly because when you’re presenting a project you might only get one good chance at convincing them why your project should get the green-light.
The executive summary should feel like a roadmap for your project’s action plan. It should be able to provide the right amount of information while still keeping it concise and engaging.
Think of it as the first interaction your ideas will have with any decision markers, and as such, the information you provide should be as powerful, meaningful, and interesting enough as to be worthy of their time and financial investment.
But you’ve already done your research and you have documented your efforts and findings. You are certain your project has a deep and particular impact, so what should be considered when summarizing your plan?
There are several key sections that must be included in your executive summary. Follow the next steps in order to produce a concise, well-written, and engaging executive summary.
Executive summaries help to communicate the most important aspects of a project plan and to demonstrate why they should be approved and moved forward.
Project management software, such as Instagantt, can be used to prepare and outline executive summaries, mainly because it provides room for listing tasks, timelines, milestones, and to attach relevant information found during the research period.
With Instagantt, you’ll be able to create and manage projects in minutes. Most importantly, you will be able to keep track of all the different activities, as well as the overall progress of your plan. Thanks to its Gantt chart design, not only will you be adding tasks and assigning responsibilities, but you’ll also be managing a clear timeline for your work.