Job Recruitment: How Standardizing Your Process Leads to Successful Hiring

Finding and hiring new candidates for a position is no easy task. And while it’s true that the job recruitment process can vary from company to company, there are some steps that simply cannot be missed. Establishing clearly defined expectations for the job applicant, and standardizing your recruitment process can genuinely have an impact on how fast and how effectively you find that ideal person for the job.


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Recruitment Definition 


Recruitment can be defined as the process of actively seeking out, finding, attracting, interviewing, and hiring candidates for a specific job or position your company needs. While some people may think it only entails selecting and hiring an individual for a wanted role, in reality, recruitment can be a rather long experience, as it includes the entire process, from identifying the standards and the expectations for a given role to the successful integration of the new employee into the company.


Job recruitment also includes an important amount of planning, mainly because it’s a continuous and strategic process that requires constant analyzing and identifying current and future human resource needs in order to maintain a steady and optimal stream of people working in an organization. 


Recruitment Process


Depending on the size and type of an organization, recruitment can be handled by a whole department or by a single individual. It usually involves the help of the Human Resource team mainly because they are responsible for facilitating the overall goals of the organization through effective administration of human talent. And while the process is unique to each company, there are also crucial steps to the recruitment process that can easily be outlined and shared by those who are constantly seeking new and ideal candidates:


  • Establishing clearly defined standards and expectations for the ideal profile you are looking for.
  • Making sure that what you are offering for the job is attractive and competitive.
  • Investigating and applying best practices in job recruiting. 
  • Once you have hired your role, ensuring to take the necessary steps to integrate the new employee with comprehensive and effective onboarding. 


Standardizing Job Recruitment Steps


But also, being able to standardize the different steps a job recruiter takes to find, attract, interview, and select new candidates can be genuinely helpful to the hiring process. What are these steps? 


  • Identify the hiring need. This information should be provided by Human Resources.
  • Set up a recruitment plan. This may include how long the hiring process will be open, the urgency and priority of the role, budget, and more. 
  • Writing a job description. This description needs to be specific yet inspirational.
  • Advertising the position. This may include posting the position on LinkedIn or specialized job search websites.
  • Recruiting the position.
  • Reviewing multiple applications.
  • Selecting applicants and conducting initial screenings.
  • Interviewing.
  • Assessment applicants and performances.
  • Background checks.
  • Decision making.
  • Checking references.
  • Sending official job offers.
  • Hiring applicant.
  • Onboarding process.


Streamline Your Job Recruitment Process with Instagantt

Recruitment can be a strenuous process. After all, you’re trying to identify, locate and hire the best possible candidates for your company. But it’s also crucial to do so on time and on budget. And this is precisely where a job recruitment template can help. 


Instagantt is a project management software that can help you standardize your job recruitment process and to get a quick view of where you stand, at all times. With this tool, you can create your own list of tasks, separate them by job role or by applicant, visualize how much time you have spent tracking a hiring a given role, and control how much money you have spent on a specific or key role. 


Gantt charts can genuinely help you create efficient workflows that perfectly fit your company’s recruitment needs. You will be able to create and track your entire recruitment process, making sure you’re covering and completing each step on time. 

Check out our free Job Recruitment Template

Job Recruitment Template


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