When planning projects, and especially when planning complex projects, it’s crucial to consider every possible outcome. By monitoring and evaluating the process, you can identify different scenarios that could have a significant impact on your project’s lifecycle. Use this template to visualize and examine possible outcomes of a project.
Projects are subject to all sorts of unforeseen problems. Before you lay down the roadmap, you first need to assess and analyze the process. If you don’t do this before you start, all kinds of unforeseen issues and problems could potentially hurt your project down the line.
Being able to effectively visualize and consider possible outcomes will increase your operational efficiency, and ensure that you have the right resources to bring your project to a successful conclusion.
Outcome mapping refers to a different method of planning and assessing projects, one where the main purpose is to reduce unknowns and planning how to react to changes and obstacles as they come to light during a project. By planning and visualizing possible outcomes, you can prepare and map out a response.
In outcome mapping, teams have a big role to play. They need to continuously assess the course of a project in order to identify any changes. Once they’ve identified a situation, they can plan and adapt accordingly.
Originally, outcome mapping was mostly used to plan, execute, and track the outcomes resulting from environmental, economic, and political initiatives.
However, this technique is also commonly applied to project management, where the goal is to analyze how a project’s process evolves from the moment of its conception to the moment of conclusion. When it comes to project management, teams undeniably face a certain level of uncertainty, ranging from unforeseen issues to drastic changes. Outcome mapping helps to reduce the unknown by planning a course of action in advance.
Building an outcome map isn’t a complicated process. You just need to document the process thoroughly. Let’s dive into what outcome mapping is and how it can be used to optimize your project management process.
Prework. Think of this initial stage as the design stage, where you’re going to analyze and answer a few key questions. For example: what the vision of the project is, who the main stakeholders are, the goals and objectives you’re looking to achieve, and the action plan you will use to reach those objectives.
Monitoring. You need to define a framework for this second stage. Think about how you’re planning to monitor your progress: create a list with your intended outcomes, and establish markers and assessments. These will help you analyze your processes as your project evolves.
Evaluation plan. In this third stage, you’ll need to categorize and develop a set of priorities. This information will help you test your processes throughout the project.
The outcome mapping technique introduces monitoring and evaluation at the planning stage of a project, which is crucial to a truly efficient process. It engages your team in the thinking, designing, and framework evaluation process, which at the same time helps to promote empowerment and self-assessment.
Creating your own outcome mapping isn’t necessarily difficult, but you do need the right tools to work. You need to be able to plan, map, centralize, organize, store, and share information. The good news is that you can plan and create your own outcome mapping process in one single place by using Instagantt. Instagantt is an online Gantt chart software for project management that helps teams all around the world plan, coordinate, schedule, and execute their projects, from beginning to end. Teams can rely on Instagantt to create professional-looking Gantt charts in a matter of minutes and to manage their work efficiently by being able to visualize relevant project-related information such as deadlines, resources, and budget, and to keep tasks, conversations, and documents in a single, centralized location.