Completing a project is a wonderful feeling. But regardless of your success, assessing your project with your team will help you do things better when the next project comes around, and it will allow you to identify issues and opportunities. A post-mortem meeting is a great tool for continually improving processes, team collaboration, and streamline workflow.
A post-mortem meeting is conducted by gathering relevant information from people involved in a project after one is completed and evaluating the different aspects of the project. During this process, you’re going to look at what went well as well as what didn’t go so well.
Commonly, some things don’t turn out as planned when conducting a project. And even if you manage to finish on time and under budget, there’s always a possibility that some aspects of your project could have been improved. The best way to assess your work is by conducting a project post-mortem meeting, where the idea is to go over all of the different aspects, to make sure that the things that went well continue to happen next time and the things that didn’t go so well are improved for next time.
Post-mortems can substantially benefit your team, your stakeholders, and your clients because it helps you analyze and improve all aspects of a project after it’s finished. For this reason, they shouldn’t be treated as a luxury. And even though they take time and resources, the truth is, post-mortem meetings are a crucial part of the project’s life-cycle, and choosing to skip them can hurt future outcomes for your team and your company.
Some of the most common benefits of post-mortem meetings are:
When conducting an effective post-mortem meeting, good organization is the key to success. So, it’s a great idea to keep in mind the following key talking points beforehand so that you always have a sense of direction and an agenda. Address the following questions:
Also, keep in mind that the data being analyzed during the post-mortem meeting will include inputs from different sources, including feedback from the project team and an evaluation of the project’s results. The analysis results should contain the following:
Holding a post-mortem meeting should feel easy, and you can customize your plan as you go on but here’s a good place to start.
A well-practiced project post-mortem can truly help any team. And the good news is it doesn’t have to be as difficult as you might think. You just need to make sure that you have a way of getting the right people together and that you have a good way of organizing the information you need to collect. And of course, one of the best ways to plan and execute is by building a Gantt chart.
Gantt charts can be of great help when conducting post-mortem meetings. An online project management software such as Instagantt can help you plan, conduct, and store what was discussed during your post-mortem meetings. You will be able to easily categorize your successes as well as your improvement points. Most importantly, you will be able to collaborate and follow up with your team, allowing them to actively participate in the process. This way, information becomes available for everyone, right now and in the future, too.