When managing projects, keeping stakeholders in the loop, and communicating progress is extremely important. A well-written project status report can help to standardize the process of answering high-level information, which often includes milestones, work accomplished, risks, and roadblocks.
A project status report is a document that summarizes a project’s overalls progress. The goal of a project status report is to inform key people regarding the progress of a project and to address any questions or issues before they arise. Commonly, a project status report informs progress against the projected project plan, this is done to ensure that the project is on track to be completed within the designate time frame.
Project status reports are a critical part of project management because they help to maintain a healthy and effective communication strategy, by providing regular updates to your project team, clients, and your stakeholders. Additionally, a status report can simplify the communication process by standardizing a formal report that will keep everyone in the loop, which can help to minimize questions and doubts regarding any section of your project.
Status reports show your clients and stakeholders that you’re on track by keeping a formal communication channel to ensure goals are being met as planned. They also help to provide a documented history of the project, which will benefit future projects.
A well-written status report should feel like a handy guide for your stakeholders and your team members. Some of the main benefits are:
We’ve discussed the importance of sending out regular project status reports. But what should you include in one? Structure and consistency are two of the most critical aspects. Follow this guide to understand what to include in your next project status report:
As you can see, status reports don’t need to be super detailed. It’s about providing the most relevant information in a summarized way, indicating stakeholders if your project is on track, at-risk, or off track.
Project status reports are an excellent way for project managers to communicate summarized information to clients, teammates and stakeholders. Writing status reports using Microsoft Word, Excel, or PowerPoint can be a common approach, but those tools can only go as far. There wouldn’t be a way to easily inform the progress of certain tasks next to each of their deadlines, or to easily create and visualize milestones, just to mention a couple of downsides. And this is exactly where a Gantt chart software like Instagantt can truly make a difference.
Instagantt helps you manage your entire project, and you can also create regular project status reports. Thanks to our Export & Share options, you will be able to generate check-points of your project, which you can then easily share with your clients and stakeholders, making sure everyone stays informed at all times.