Project management is all about strategy. Before you can start executing a project, you need to identify the tools and the resources that you will use in order to successfully deliver your project on time and on budget. Strategic plans help to identify those critical factors and they also provide structure for the different levels of your work.
Strategic plans can be defined as an organizational management activity that aims to set priorities, goals, objectives, strategies, and tactics, by listing and identifying resources. Strategic plans help to ensure that team members are working toward common goals, by identifying and then establishing agreement around intended outcomes and results.
Strategic plans differ from project plans mainly because instead of focusing on what needs to be done, and listing different tasks and steps that need to be completed, they focus on how it needs to be done.
But why is it strategic planning so important for project managers? Simply because without it, achieving success can be a much more complicated path. Strategic planning focuses on a company’s or a business’s future by deeply understanding operational priorities and resource availability, and it benefits project execution by setting out clear objectives for desired business results. When optimal desired results become clear, developing a plan on how to achieve them is much easier and also more efficient.
Project managers are well aware of the fact that plans can go array at any time and due to a number of different, unforeseen factors. Working with thoroughly developed strategic plans can help to prepare for any unfavorable situations as well as to minimize the risks involved. The main benefits also include:
There are several key aspects to consider when developing a strategic plan. Let’s dive into the five-step approach:
Think of a strategic plan as a set of tools and resources that you can map out in order to ensure a smooth project execution. This document will provide transparency, structure, and direction to you, your team, and your stakeholders.
Strategic plans entail listing goals, objectives, and resources, but given the fact that they require analysis and constant review, it’s important that they can be easily customized. This is where project management software, such as Instagantt, can prove to be extremely helpful.
With Instagantt, you’ll be able to create and manage strategic plans and action plans in minutes. Moreover, you will be able to keep track of changes and edit any activities linked to your projects. Thanks to its Gantt chart design, not only will you be adding goals and tasks, and assigning responsibilities to team members, but you’ll also be managing a clear timeline for your work.