Instagantt vs Toggl
What You Need to Know to Make the Right Choice

Choosing a software that will allow you to manage all of the important information for your team is crucial to getting things done. If you’re not looking at each of the different options available then you could absolutely miss something and that’s not what you want. So, what do you do? Well, the best thing to do is compare what’s out there. And that’s why you may be looking at Instagantt and Toggl. These two programs have a great deal to offer, and you can improve the way that your team functions with either.

Why Choose Instagantt Over Toggl?

Toggl has several great features that include the ability to simplify the planning process and a sleek design that is easy to look at while you’re at it. Plus there’s the birds-eye view feature to make it easy for people to find what they’re looking for. If you don’t like the idea of timesheets this is a great way to go as well because it allows you to track hours and to see just what your team is actually working on and how long it’s taking.

Overview of Toggl Features:

  • Sleek design
  • Time tracking
  • Birds eye view
  • Multi-device support
  • Weekly report options
  • Integrated invoicing
  • Employee database
  • Multiple billing rates
  • Offline tracking

Overview of Instagantt Features:

  • Timelines
  • Dependencies & Milestones
  • Tasks & Subtasks
  • Drag & Drop
  • Baselines
  • Critical Path
  • Multiple Projects & Workspaces
  • Diverse Exporting Options: Excel, Image & PDF
  • Public Snapshot Sharing Options
  • Team Collaboration Options: Notification & Task Assignment
  • Custom View & Fields
  • Custom Color Options for Progress Bars
  • Risk & Priority
  • Estimated & Actual Cost
  • Gantt & Workload View
  • Ready-to-Use Templates

The Good About Toggl

There are several great features to Toggl and you will want to consider it if you’re looking for a way to manage your team. It’s great for managing your time and making sure that your team is tracking all of the time that they spend on different tasks. It allows you to bill to different accounts or rates and it makes sure you’re billing everything, including overtime. That’s going to make it easier for you to know where your money is going.

You’ll also have features for reports that are helpful to know what’s going on within the business at any given time. If you’re not quite sure about the time being spent you can look at the reports to see averages and total hours or areas that those hours are being used. You’ll also have no problem understanding these reports because everything is set up to be user friendly and simple to navigate. That’s true for the process of actually using Toggl as well as checking out the reports and information that you’re provided after you start using it.

The cloud-based aspect of the service also means that you’re going to have access no matter where you are or what you’re doing. Even if you’re offline you can still track everything you need. This process makes it a whole lot easier for companies that don’t always have their workers directly on site. If you’re going to have remote workers or people who need to travel punching a traditional time clock may not be possible. But Toggl lets you still keep track of those employees as well as the hours they’re working on different tasks.

The Not-So-Good About Toggl

Now, the downside on Toggl is that, even though it does give you project management services, that’s not really what it’s meant to do. This is just a supplemental feature that allows you to showcase the time tracking features. You’ll be able to see how much time projects take compared to how long you thought they would as well as approximately how long it could still take to finish the project. All of this is meant to help you figure out if you should continue participating in these types of projects based on the cost and time.

If you want to get all of the project management features so that you can set things up the way you need to in order to keep your project organized you’d need to integrate the system with another project management program. Now, they do make this a simple task and provide integration for several different project management software programs, but this is going to require additional steps and processes in order for your team to use the software the way that you need for project management purposes.

Now, another downside is the fact that you’re going to have to integrate several other features as well. Though you can do invoicing directly with Toggl, you need to link it with another service for this to work. You’ll need to find a program (though there are several) that you can integrate into Toggl to actually create the invoices that your team will need for clients. This adds yet another step into the process. As does the need for a separate scheduling system to keep track of what’s happening in each project and who is in charge of what.

You may also find that the service is a little more expensive than others. You are able to start out with a free account, which will give you access to the basic features and let you do things like track time, edit time tracking, working offline and even weekly reports and some team management services. But you’re not going to get everything. That’s where you’ll need to upgrade and the upgraded plans start at $10 per person and go up to $59 per person with different features available at each level. If you want all of the features you’ll be paying more.

Toggl Alternative

Now, what do you do if you’re not quite sure that Toggl is the way to go? Well, there’s a Toggl Plan alternative that will help you get the features that you’re looking for without having to integrate quite so many different services together. That’s Instagantt. And you’ll find that this is the project management system that your company and your team need in order to stay on top of all of your tasks, projects and a whole lot more. But just what are the great features that you can expect with Instagantt?

You’re going to get Gantt chart tracking when it comes to this service and that’s going to make it a whole lot easier to keep track of everything that you need. That’s because Gantt charts are going to let you set up each individual task, how long it should take when it should start and end, who is responsible, dependencies, and a whole lot more. And you can see all of these things at a glance. Not only that but you get all of the features with any payment option.

Every level of Instagantt offers you access to all of the features that the service has, which is definitely going to make it easier for you to see what they have to offer. You can try out the free version to see how it works and try out everything that you’re going to get. From there, you’ll be able to upgrade to whichever level that you want without having to worry about which gives you the features that you need. You also don’t have to worry about paying for more people than you have because Instagantt charges specifically for each member, without the ranges that some programs offer.

Of course, understanding the pricing structure is important. When it comes to the free version you get just that, free. And it’s free for as long as you want to use it. When you’re ready to upgrade you get to choose between a single user plan or a multi-user plan. The single-user plan is $7 per month for one person to use and works great for freelancers or those who want to try out the service before they get their whole team involved. The multi-user plan is only $5 per user per month and gives access to as many people as you choose to add, and access to all of the features as well.
If you want to add in extra features that aren’t part of Instagantt you can actually do it super easy because all you need to do is integrate them. There’s a whole range of different services that you can join with your Instagantt profile, which will allow you to bring some of your favorites into the mix. If you’re already using other services and want to continue to do so that’s not going to be a problem with Instagantt. You’ll be able to bring them together so that you can easily update one with new information and it will appear across all of your platforms.

Next is the fact that this program is extremely simple to use. It’s designed to be as user friendly as possible and to make sure that you and everyone on your team is able to do what you need to do. You can also customize the features to make sure that they work for your needs and that they’re easier for you to control. Whether you want to change titles, tasks and headings or color-code each of your items, you’re going to have the freedom to do all of that and more, which is even easier for your team.
When it comes to the Gantt chart aspect you’re going to have no problem tracking your projects and tasks directly in the system. If you want to use it for recurring tasks you absolutely can. And you can also set up individual projects with sub-tasks whenever you want. Not only that but tasks and information can be saved and transferred over to new projects if you’re ever working on something similar or have a project with some of the same tasks assigned to it.
The way that Instagantt is designed is meant to make it as easy as possible for everyone who is using it. The format of each of the pages and the way that buttons and creation is organized and carried out is meant to ensure that any member of your team can achieve it with minimal time and effort. After all, a tracking system isn’t going to do you a whole lot of good if your team can’t actually use it, right? That’s why Instagantt makes sure that everything is intuitive and user-friendly. You’ll be able to start using it immediately, without the steep learning curve associated with similar programs.

Choosing Your Favorite

So, which direction do you want to go when it comes to your project management service? It’s important to look at each of the different features that we’ve talked about and the ways that these two programs are quite different. In fact, you’re going to find some great benefits with both Instagantt and Toggl, but it all comes down to just what you’re really looking for. Which features are going to work best for your team and help you achieve the goals you’ve set?

You can absolutely do some good things with Toggl, but what you’re actually getting is a time tracking system first and everything else is secondary. It’s able to do some project management but to get more of those features you’re going to need a supplemental program integrated in. On the other hand, Instagantt gives you all of the project management features that you’re going to need. All you need to do is start using it and you’ll be able to see how it can work for you.

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