Everything you need to track your to-do's

Top 15 Free To do List Apps for you

It’s important to always be prepared and on top of the things you need to do on a given day, but how do you make sure of that? How do you make sure that you’re keeping track of all of the things that need to be done and getting them done in the right order? Well, you’re going to need to have the right app to help you, and that starts with one of these. In fact, you may find that one or more of these is the perfect way to track your personal or business tasks.

Why Use a To Do List App?

When it comes to keeping track of the things you need to do on any given day it can be hard to do based on your memory alone. How many times have you told yourself you were going to do something on a certain day and then realized several days later you forgot about it? How about those important tasks that never seem to get done? Or maybe you’ve even created paper lists but seem to misplace them or things don’t happen the way you expect. It might even cause you trouble at work or in your personal life.

A to-do list app makes it a whole lot easier to remember all of the things that you need to do. They work in different ways, depending on the specific app that you choose. But each one is going to give you a way to write down all of the things that need to be done during the day, week, month, a year, or even hour. You get to choose how to track and then you get to choose what to track. From there, you’re going to have no problem recording everything and that means an easier time trying to get those things done. You just need the right app.

The Best Apps Around

We researched a whole bunch of different apps that can help you keep track of your to-do list and we think we’ve found 15 of the best options. Each of these will approach to-do lists in a slightly different way. But more importantly, they’re going to help you figure out your way. With most, you’ll have the option to try them out free at first, so you can see if they work for what you want and if they’re going to help you with your personal or your work tasks.

Let’s take a look at some of the best to do list software available, so you can select the best fit for you and your team:

1. Instagantt

If you’re looking for Gantt software that’s going to allow you all the freedom you need to track your tasks this is the app you’re going to want. It’s available on all of your favorite devices and allows you to sync across all of them. Even better, you’re going to have the ability to sync your information across different apps, so you only have to put things in once. But with this system, you’re going to have plenty of freedom on just how you want to write up your projects, the different tasks within them, dependencies, and a whole lot more.

You get to customize everything and create the ideal colors, formats, and more. You can even arrange the content in different ways to make sure it’s easy for you and your entire team to find the things that you need. Once you assign tasks you can edit them, mark them complete, or anything else that you need to do. Plus, you can start with a completely free account. Try it out with five different projects and see what you think. From there, you’ll be able to upgrade to a paid service that lets you and your entire team access all of the great features available with Instagantt.

2. Todoist

If you’re looking for a simple app that will let you track everything you want then you’re going to like Todoist. With this app, you’re going to have the ability to create the tasks you want, label them, organize them, and then prioritize which ones are most important. You’re also going to have the option to color-code each task into different categories. Even better, you’re going to have the ability to set up email and SMS notifications and reminders to keep you on task and make sure you follow through on each of your to-do list items.

If you’re looking for a simple task manager then you can use this one in the free mode, but if you’re looking to get all of the features you’re going to need to the upgraded version, which gives you more options for $29 per year. That means your team is going to have access to this service and while it doesn’t have all of the top features you’ll find with some of the other options, it’s going to give you a lot to work with. It may be geared more toward personal use, but it’s still a good resource for professional use as well.

3. Google Tasks

Google has a whole lot of options for different services and Google Tasks is one of them. With this app, available on all of your favorite devices, you’ll be able to create the to-do items that you want and then you can organize them however you like. In fact, you can easily drag and drop them into different lists to categorize and prioritize everything. Then, you can even integrate different services within Google to your tasks. Drag emails into your schedule and make sure you don’t forget anything. Even better, this app is entirely free.

With this service, you’re going to have a basic task manager that offers a few additional features, which is going to be a great way to get started with keeping track of tasks. If you’ve never used a task manager before or you just need a way to manage some of the basic tasks that go along with normal life this might be a great way to go. You just want to make sure that you’re also using the other features Google has to offer, so you can make the most of the full suite.

4. Trello

If you like to collaborate with others you can get a whole lot out of this software. It’s especially good if you like the Kanban-style because that’s what it’s modeled after. You get to create different lists and then you can create tasks within the list, complete with reminders, assigned people, and more. You can drag and drop the different items you create to any list you want, sync up cards, and even create entirely different boards for tracking different types of information or different projects. You can even color code and customize your boards.

If you’re looking to get started for persona use you can create a free account or you can set up a business plan that starts at less than $10 per month, per user. It’s entirely up to you how you want to use this service and who you want to share it with. Once you do share it, however, you’ll be able to assign tasks and make sure that all of them are getting done. All you have to do is customize the boards and lists to help you keep track of anything that you need within your team.

5. Evernote

Evernote will allow you to keep track of more than just tasks. It’s actually great at helping you keep your notes all in one place as well. That’s because you’re going to have plenty of space for your notes, tagging different tasks and items, and a whole lot more. You also get access to all of your information whether you’re online or offline. All you have to do is get the app for your Android or iOS device and start putting all of the information in. The app will let you control records, projects, tasks, and more.

The great thing is that because there’s tagging you can even use the search feature to find things you need. You’ll be able to start at a rate of $14.99 per month, per user, which gives you access to what your team is going to need. This app is one of the popular ones and there’s a reason for that. Designed primarily for note tracking, the fact that it has offline services is going to be a benefit for you and your entire team. It’s going to help you stay on task even if you don’t have web access at the moment.

6. Google Keep

Another Google service that you’re not going to want to miss out on, this one lets you store your information in the Google Drive, which means it’s going to be accessible from anywhere as soon as you log into your account. You’ll be able to upload tasks and create checklists but you’re also going to have some additional features. You’ll be able to upload photos, voice notes, and regular notes. This entire system is available online and through all of your favorite devices, so you don’t have to miss a thing. Plus, it’s completely free.
The best thing about this service, however, is that you’re going to have all those additional services available.

7. ToodleDo

With ToodleDo you’ll have the ability to create any kind of to-do list you want. You can also turn those to-do lists into outlines that help you and anyone else on your team figure out what needs to be done and how. That’s because this app will let you collaborate with other people. You can share your to do’s and your outlines with other people. In fact, you can share with whoever you want and then you can sync with all of your different devices too. You’ll be able to use this app on your computer, your Android device, or your iOS device.
Another great benefit with ToodleDo is that it’s an inexpensive option, with plans at $7.49 per month. That means you can get started quite easily and you’ll have the ability to get your entire team up and running as well.

8. Any.do

This app has been a popular one for a long time and there’s a reason for that. It’s an app that has several million users. That’s because it’s inexpensive and it offers a lot of features. You can get this app for as low as $2.99 per month for the upgraded version. And once you’ve got all of the features you’re going to be ready to track anything and everything in your life. It lets you write up any tasks that you want and then organize them into different lists, categories, and more. You can set reminders, including smart reminders and you can check them on different devices.

The smart reminders feature gives you a lot to work with because it lets you create reminders that are recurring, one-time-only, or even location-based. That way you never forget anything. And when we say it works on different devices it does. You can use it online, on a Mac, Android, iOS, and even your Apple Watch.

9. Simplenote

Here you’re going to have exactly what you would expect, a simple system for note-taking and to-do lists. You will be able to take notes in whatever way makes the most sense to you and from there you can update those notes to different devices. If you want to track your notes or add new ones when you’re at the office you can do it on your computer. If you’re at home you can use a smartphone or other device. Everything is stored most easily and you can even search for the things you need.

With Simplenote you’ll be able to share the things you write down, whether as lists, posts, instructions, or even as published content online. You’ll use the Markdown format to do all of these things and you can do it free with the basic version of the app.

10. Microsoft To-Do

If you’re a Microsoft fan you’re going to love this app. It lets you sync all of your tasks into Outlook and out of Outlook so that they’re available on a mobile device. You can also use Cortana to help you add the tasks you need onto the list and then create as many lists as you want. You can even tell Cortana or your search bar on your computer to add things to different lists and it will take care of organizing things for you. That’s going to make it a whole lot easier for you to keep track of all of your tasks.

You can use this app entirely free, and you can get it for just about any device you want including your Android or iOS mobile devices. Because it integrates with other services and lets you access it from anywhere, for free, you’re going to get some great use out of this one.

11. 2Do

If you want to schedule things then you need an app that can take care of it and this app can do it. It’s designed for Android, Mac, and iOS devices and starts at $14.99, but you’re going to get a whole lot of features and capabilities here. You’re going to have the option to add in tasks of all different types and then turn those tasks into recurring daily tasks or more important tasks overall. You can group tasks, edit them, search for anything, and even filter out content.

With this app, you’re going to have the ability to lockout lists, sync with different platforms and services, and a whole lot more. Anyone who wants a quick and easy way of tracking is going to love this app.

12. TickTick

This app may sound a little like a different app that you’ve probably heard of, but it’s designed for task management. You can set up your tasks and then create checklists, schedules, and reminders about everything. You’ll be able to share the information you’re posting in TickTick so that others can see the tasks you’re working on or even so you can assign tasks to others. What’s even better is that they can collaborate with you on all of the information that you put into your list so you know it’s always accurate and up-to-date.

Available at $27.99 for an entire year, TickTick has constant backups so you never have to worry about losing your information. You also don’t have to worry about the reminder services because they let you know exactly what’s going on at any time. They even give you location-based notifications if you need them.

13. Things

Are you interested in an app that’s going to look great while also letting you keep track of everything you need? If so then this is the app for you. It’s going to give you a whole lot of features but it also gives you the minimalist design that you might be looking for. If you’re the type of person who loves things to look sleek and professional you’re going to find that here. You’ll be able to add in new tasks whenever you want, add in sub-tasks to each of them, and organize them in any way that makes sense to you. You can even set up areas, projects, tasks, headers, and more. All of these things mean you get a customized system.

You’ll have access from any of your favorite Apple devices and you can set it up with different services so that everything syncs together. The pricing starts at $9.99 and unfortunately there’s no free version.

14. OmniFocus

Designed for your Apple devices, including your iOS mobile device or Mac, OmniFocus can keep track of a great deal of information in one place. If you want to track tasks, actions, and projects you can do it here. When you log on to one Apple device you’ll be able to immediately update and edit the information that you can then pull up on any of your other Apple devices. Everything gets synced immediately and is available for easy research. That’s because you can even search the content that you add.

With OmniFocus you’ll be able to put actions to your to-do list, add in tags that are related to anything you want and organize all of it in a way that works for you. Of course, this won’t work for those Android and Windows, users, but it’s a great option for Apple users.

15. Proofhub

The final option on our list is Proofhub, but that doesn’t mean it’s not a good service. In fact, you’re going to find a great deal of functionality with this one. You get a task management service that doubles as a project management service. That means you’re going to get plenty of power and the ability to keep track of everything that’s happening within your business and your team. You can set up tasks and assign different to do’s as well as creating sub-tasks, adding in comments and notes, setting up reminders, syncing events, and even setting up deadlines.

With Proofhub you’ll even have things like start and end dates and time estimates to make sure things are getting done the way they should be. All you need is an internet-enabled device or any type of Android or iOS mobile device to start tracking everything you possibly want to. And you can do it as low as $45 per month or less, depending on the features and the quantity of everything that you need.

You’ll find a whole lot of great features with any of these apps and you’re going to have a good time trying them out. Keeping track of your to-do list may not seem like an exciting thing, but the truth is that it can be a whole lot of fun. You just have to give it a try. And once you see how much more productive you are when you have a to-do list app keeping track of everything for you, you’re going to wonder why you didn’t start using one a long time ago.

Want to discover more?

Try Instagantt for free, full featured for 7 days.
GET STARTED FOR FREE

Want to discover more?

Try Instagantt for free, full featured for 7 days.
Get started for free