Instagantt University
How to Quickly Visualize Your Team’s Workload

Workload View

Projects are all about tasks, deadlines, resources, and, of course, people. But, how do you make sure your workload is well-balanced within your team?

Working in a project usually means there is more than one person involved. And, the larger the project, the more complex it is to manage the whole workload.

In a project, there should be a balanced distribution of duties. It is extremely important to know if some of your team members are overloaded, or if, on the contrary, some of them are under-performing. Because by not knowing this, you might be hindering the success of your project.

This is where Workload View comes in! To let you easily check those workloads and see how your assignees are performing on any of their tasks. That way, you can stay on top of your workloads and avoid overloading the users in your team. Here it is in action:

Workload View

Another key feature that will allow you to stay on top of the workload is the Team Workload feature, located in Gantt view. As soon as you create a project, you will notice an additional option in the lower part of your Gantt chart, that reads Open workload availability. With it, you can keep track of your team’s work distribution while scheduling your tasks in the Gantt chart, so you don't need to invest time and effort toggling between Gantt and Workload View.

The feature opens a table where you will be able to see each of your team members, next to their workload. Each teammate has a lane, where their daily hours dedicated to all the tasks assigned to them are represented.

Team Workload (Open workload availability button)

In both views, the numbers allocated are calculated by dividing Estimated Hours over Duration for each of the tasks and then summed up for all the tasks assigned to a certain user. This way, you’ll know exactly what your team is keeping busy with these days and how you can move or reschedule tasks without overloading them. An overloaded user will display a red number on the date in which they're overloaded, to let you know you need to keep an eye on the workload of that user.

Instagantt: Gantt Chart Team Workload View

*All Projects view option is only available on Instagantt’s Standalone version.

Would you like to see more about what Instagantt can do for you and your team?